Hello GMs! Welcome to the first Intercon Y GM Newsletter, in which you will find action items, how-to guides, handy information, and so much more! (Actually that's probably it, but let's go to the table of contents anyway to help you find what you need.)

In This Newsletter

1. ACTION NEEDED: Review the Preliminary Schedule
2. Structural Changes
3. Managing Your GM Team
4. Applying Comps
5. GM Benefits, Policies, and Services

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ACTION NEEDED: Review the Preliminary Schedule

The preliminary schedule is now available on the website, visible only to people set up as GMs on the site. It will go public on the 22nd of October. Please check it out and let me know about any problems; the earlier you tell us the better, but definitely by the end of the day on the 19th.

• Conflicts: Tell me if you or a co-GM are scheduled to run two events at the same time. This is not secret fairy magic we're deploying for the con, we just made a mistake.
• Time and room changes: Every year we have more and more events, and scheduling them is a tricky balance. We unfortunately cannot accommodate requests to change the time and room of games unless there was some sort of screwup where we failed to honor requirements stated in your event proposal. If there was such a screwup, please let me know ASAP. ("But I'm scheduled opposite some other event which sounds awesome and I am sad to miss it!", while deeply sympathetic, does not count.)
• Open rooms: Many larps are still in the proposal process with tentative room and time assignments, so a room that looks open right now almost certainly isn't.
• Description: Many attendees start reading larp descriptions when the schedule is announced. Make sure yours is up to date, including content warnings, masking policy, and communication expectations. You can edit it with the "Edit Event" link on your game page.
• Co-GMs: Co-GMs can't see the schedule unless they're added to your game. See "Managing Your GM Team" below.

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Structural Changes

As a reminder, talk to me before changing your game's length or number of players, especially at this point. Adding GMs and updating your description don't need approval.

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Managing Your GM Team

Adding a GM: Add co-GMs from the "Edit GMs" link on your game page. They must have logged into the Y website at least once.

Setting GM options: On the Edit GMs page, click the "..." next to a GM and choose "Edit GM Settings". There you can set:

• Whether they're publicly visible as a GM.
• Whether their email address is publicly visible.
• What convention email they receive.

Signup emails: Each GM can set their own preference under "Receive email on signup and withdrawal". The options are:

• "Yes, all signup activity"
• "Yes, except joining or dropping from waitlist"
• "No"

This lets people who want up-to-the-minute updates get them, and everyone else can skip the emails.

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Applying Comps

As a reminder, you are entitled to one free con badge for every 36 player-hours you run. Email me to have the comps added to your game. Then, to apply one to yourself or another GM:

1. From your event page, go to "Edit GMs".
2. Click "..." next to the GM you want to comp and select "Provide badge".
3. Click the radio button to confirm, then press "Provide badge".
4. You'll see a check in the "Badge from this event" column.

Please don't wait until the last minute to apply comps or get your badge!

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GM Benefits, Policies, and Services

Please read the GM Benefits, Policies, and Services page. In addition to more on comps, it covers:

• Game registration and what restrictions are workable.
• Expectations for communicating with players.
• What to do about difficulties like canceling your game or players who won't reply to your emails.
• Restrictions on weapons, alcohol, lit candles, and wall-mounting props or documents.
• What furniture may be available to request.
• Food and beverages during your game. These can only be provided through the hotel, so please don't serve outside food or drinks.
• Setup/breakdown policy, in particular how overlapping with the events before and after you is expected to work.

If you have any questions or need help with any of this, please reach out. You should have received a welcome email from me following the acceptance of your game (and if you didn't, please let me know!), but just as a reminder: email is best, and I'm picklepikkl on Discord. I'm always happy to help.

Best, 
David "Pickle" Hendricks
GM Coordinator, Intercon Y