Hello GMs!

With signups now in the rearview mirror and our player lists in approximately their final forms, it’s time to talk about player communications – what the norms are and how to do it – as well as accessibility.

Communication Norms

On your event page is a section marked “Participant Communications,” which you filled out when proposing your event to set expectations for your players. Since your players signed up based on your event page, you should meet whatever expectations you chose to set about date of communication. Some of you may have already reached out to your players, while some might not be planning to for a while yet; both of these approaches are fine, so long as they are in line with what you told players to expect. However, even if you don’t need to engage in pre-con communications, or if whatever you intend to send players isn’t ready yet, we recommend reaching out to players by early January, just to settle players’ nerves that they haven’t missed anything.

In keeping with the principle of “sticking to what you told players to expect,” while you are always able to update your larp descriptions, content warnings, etc., please keep in mind that players signed up for it based on what was on the site when they did. If you make significant changes to the premise, content, or structure of your game from what was previously publicly posted, please inform your players so that they can make informed decisions.

How to Contact Players

From your event page, you can click View Signups. From there, you can filter by State (such as “only confirmed attendees” or “both confirmed and waitlisted attendees”) and Bucket (if your event uses them), then click one of the two Emails tabs to get a list of names and emails based on the filters you selected, suitable for pasting into any sort of group email you want to send.

Accessibility

While preparing for Intercon, remember that this resource on game accessibility exists. This page lists a few things worth keeping in mind when planning your event or composing your casting survey. It is required to disclose to players if there will be strobing light effects, but there is plenty that, while not mandatory, may be a good idea to help players with diverse needs enjoy your game. We recommend giving it a look-over at some point.

Thank you for your time! See you in the next newsletter, which will probably be in a couple of weeks and include information on furniture, divider, and catering requests.

-David "Pickle" Hendricks
Intercon X Outreach Coordinator